View Street and North side of High Street
Excluding tourist info centre & Chinese museum
Excluding the Bendigo Regional Arts Centre and Bendigo Arts Alliance

City block bounded by Myers Street, Williamson Street, Pall Mall, Myrtle St

City strip bounded by Myers Street and Railway line, including Discovery Centre and Marketplace

City block bounded by Williamson Street, Chapel St, Barnard St, railway line.
Including the BRIT campus (Don’t miss:: Daryl Fleay, Felix Bartholemeusz- send by internal mail)
Including Bendigo Library (Return every 7-10 days to replenish supply at library)

Lansell Plaza including library and Kangaroo Flat Shops

Golden Square shops, Central Deborah, Tram Terminus
Go back each 7-10 days and replenish supply of small flyers

McIvor Road shops and a supply for All Seasons 
Axedale, Heathcote

Strathfieldsaye

Castlemaine

Strath Village and Strath Hill

Flora Hill and Spring Gully

Latrobe Uni Bendigo
Also entry in staff newsletter and the staff.soc e-mail list

White Hills, Epsom, Huntly, including Bendigo Pottery

Long Gully, Ironbark including Long Gully Community Centre
Eaglehawk

The notice boards in Hargreaves Mall (Sandy knows how)

Mailout: Motels (handbills), Schools (A4 posters), Churches and clubs (A4 +few handbills)

Stickers, letters, and envelopes are provided.  Obtain sufficient handbills, prepare and send mailout.
Note: Get receipt for postage.  You can get a postage discount if you send mail all at once and presort it.  Get instructions from Australia Post

Coordinating the printing of posters and handbills:

After the committee has approved the design of the posters and handbills and any budget guidelines, coordinate the printing and supply of them, making sure that they are available when needed.  
Various choir members have different requirements and will request a supply.

Liasing with Capital Theatre and Bendigo Arts alliance
Negotiate assistance from Capital Theatre;
Note deadlines and material required and supply it;
Negotiate entries in the Capital Column;
Negotiate and coordinate the ticket sales made by Capital Theatre.
Supply handbills to the Capital Theatre

Enhance and maintain the mailing list
We have a mailing list shared with Blue Note.  Task is to check it over and refine it as necessary, adding further entries and deleting unbeneficial ones.  The mailing list can be made available in a variety of formats for home editing (e.g., Excel spreadsheet)

ABC Goldfields FM liaison
Liase with ABC Goldfields FM for publicity.  Contact Jonathan Ridnell or Mary Keily
278 Napier Street;
PO Box 637, Bendigo 3550
Phone: (03) 5441 8233  Fax: (03) 5441 8573

Bendigo Secondary Schools 
Liaison with music teachers

KLFM liaison  for community announcements
Contact KLFM community radio and see if they can help with publicity.
They may do an interview or at least an announcement

3CCC liaison
Contact 3CCC community radio and see if they can help with publicity.
They may do an interview or at least an announcement
David Kennedy is the classical music person.
Tel 5442 7895, Fax 5442 7576 
email@triplecfm.com

For the God Who Sings (Kay McLennan)
Fax to 03 9626 1621 by the Tuesday before the Sunday on which you require the announcement.

ABC-FM Breakfast box office
Fax to 02 9333 2828  or mail to
FM Breakfast Box Office
ABC Classic FM
GPO Box 9994
Sydney  NSW 2001

Press Release
Write a press release and give it to the Bendigo Advertiser and Bendigo Weekly liaison people

•	abThe Press Release must be as close as possible to what they would print
•	abHave the press release available for sending by e-mail or delivery on floppy disk

Newspaper ad
Check the newspaper ad budget with the committee
Check the size of newspaper ads for he budget
Compose and typeset the newspaper ads.  
Have them available as a Word document for sending by e-mail or delivery on floppy disk
Ads go with editorial content–work together with the newspaper liaison people

Bendigo Advertiser editorial liaison
Obtain a photo and press release from the people producing them
Obtain the ad from the person composing it
Contact Bendigo Advertiser and organise the article and ad

Bendigo Weekly liaison
Obtain a photo and press release from the people producing them
Obtain the ad from the person composing it
Contact Bendigo Weekly and organise the article and ad

The Age E G (Friday)
Deadline for free listings is the Thursday eight days before publication
Fax to 9601 2448 OR
Mail to EG Free Listings, 250 Spencer Street Melbourne 3000 OR
e-mail: eglistings@theage.com.au

Bendigo Tourism
Contact and ask how they can help; supply material as required 

Public Programs Coordinator
Bendigo Tourism 51-67Pall Mall Bendigo Vic 3550 Tel 1800 813 153 or 5444 4445, Fax 5444 4447

Art Gallery and Friends of the Art Gallery
Liaise with the Art Gallery for publicity, supplying them with the posters and handbills that they need
Liaise with the Friends, ensuring that they have flyers or an ad to include in their newsletter

24 Hours Monthly calendar and State of the Arts Magazine

Put an entry in to State of the Arts.  This is a 3 monthly magazine!!
content@stateart.com.au
It flows through to 24 Hours

To submit material for inclusion in the program, please email                          snapshotvic@your.abc.net.au or write to: 
                          ABC Snapshot Victoria
                          ABC TV
                          8 Gordon Street
                          Elsternwick Victoria 3185
                          Fax: (03) 9524 2221 

The Age Arts reviewer

Find out who he or she is and send an invitation

Enter details of our event at the Australian National Choral Society website.

www.anca.org.au

e-mail 

Bendigo Artz News

Have an item about the performance included in Bendigo Artz Newz
Send the item to 
Or PO Box 733 Bendigo 3552 or fax to 5434 6464
Deadline is the 10th of each month for free listings of about 50 words

Distributing handbills at earlier concerts
Find out about concerts;
Get a supply of handbills;
Find someone to give them out or (preferably) put them into the program.

Royal Auto Regional Events Notice
Send e-mail to jean_macfadyen@racv.com.au

			

Eaglehawk Times Liaison

Paid Ad?
Advertorial?

Presentations at the performance
From the committee, get 

•	abA list of the guest performers and people who helped us
•	abA budget for gifts to them

Buy gifts, wrap them and attach cards
Bring the gifts to the performance
Give your receipts to the treasurer for reimbursement

Refreshments Team

1.	abFind out any special requirements for food and drink at the performance venue
2.	abWork out the best system for refreshments after the performance
3.	abOrganise members to bring food and drink according to your system
4.	abOrganise members to help with setup and cleanup
5.	abOversee setting up the refreshements at the performance
6.	abOversee cleaning up after the refreshments

Spoken word program
Create spoken word program
Find and brief performers
Check proposed program with musical director
Give program details to printed program team
Give guest performer details to presentations team
Give notable program items to publicity team

Decorations team
Decorate venue on the day
Lead removal of decorations on the day

Stage Manager
Assist musical director at dress rehearsal and on the day
Brief performers on entry and exit
Ensure performers are ready for their entry and exit
Control the stage area during the performance
Trouble shoot during performance in communication with other teams

Set up and Set down
Find out special requirements from musical director, spoken word team, decorations team
Lead the setup and set down of stage, chairs, music stands and other items at dress rehearsal and performance 

Printed Program 
Get program details from musical director and spoken word team
Get program printing budget from treasurer
Prepare and print program

Community singing program
Select items for community singing
Invite the musical director to review your selection
Prepare words for printing and deliver to the printed program team
Brief the choir about the program and remind them that they are the leaders of this singing
Brief the compere as necessary about the program