Performance teams list
Team	Responsibilities	Members	
Spoken word	Create spoken word program
Find and brief performers
Check proposed program with musical director
Give program details to printed program team
Give guest performer details to presentations team
Give notable program items to publicity team
	
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_____________________
_____________________
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Food	Plan afternoon tea arrangements
Arrange with members what to bring
Set up food and drink on the day
Lead serving of drinks on the day
Lead clean up on the day	
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_____________________
_____________________
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Decoration	Decorate venue on the day
Lead removal of decorations on the day	
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_____________________
_____________________
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Presentations	Get list of guests from the musical director and from the spoken word team
Get budget from treasurer
Buy or make and wrap gifts
Brief members on distributing presentations during afternoon tea
Make sure all guests receive their presentation	
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_____________________
_____________________
_____________________	
Publicity Manager	Coordinate publicity according to the tearoffs	
_____________________	
Stage Manager	Assist musical director at dress rehearsal and on the day
Brief performers on entry and exit
Ensure performers are ready for their entry and exit
Control the stage area during the performance
Trouble shoot during performance in communication with other teams	
_____________________	
Setup and set down	Find out special requirements from musical director, spoken word team, decorations team
Lead the setup and set down of stage, chairs, music stands and other items at dress rehearsal and performance 	
_____________________
_____________________
_____________________
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Printed program	Get program details from musical director and spoken word team
Get program printing budget from treasurer
Prepare and print program	
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